Policy Number: 04-003
Policy Title: Policy for Attending Out of Town Conferences and Meetings
Date First Passed: March 11, 2004
Date(s) Amended: July 27, 2006
At times when it would be appropriate to have a Board Member represent SASCI at a function, such as a conference or meeting, at a location outside of SASCI's mandated area, the following process shall be followed:
- In most instances, only one Board Member and (possibly) the Manager would attend such functions. This is dependent on available funds and other factors.
- The Board will be polled to identify Board members who would be able to attend. If more than one Board member identifies themselves, the Chair will select between them.
- Board members who attend functions of this nature and who wish to be reimbursed for expenses shall submit copies of receipts for expenses and mileage claims to the Manager.
- Expenses eligible for reimbursement include:
- meals up to a maximum of $45.00/day/person;
- accommodation, which will be pre-arranged by the Manager;
- mileage for personal vehicle use equivalent to the federal Treasury Board rate (for Alberta) in place at the time of the claim;
- air or bus tickets; and
- parking charges.
- Board members who attend functions of this nature will be asked to make a report to the next Board meeting, including their recommendation as to whether it would be worthwhile for SASCI to attend future functions.